Exhibitor FAQ


How do I select my booth location?
Booth availability changes from day to day. You can submit an application with multiple choices and the Show Manager will contact you to confirm the space you are being allocated. If the choices you submitted are all taken the Show Manager will suggest an alternative location.

How do I obtain an Exhibitor Kit with Order forms?
An Exhibitor Kit will be sent to you after your registration request has been accepted and payment has been made.

What’s included in my booth space?
We include an 8 ft drape backdrop. All electricity, WiFi, and cleaning requests must be made through the Boomer portal.  Information on how to access the Boomer portal will be included in the Exhibitor Kit.

Do I have to order from the Official Show Decorator (Stronco) or can I bring my own furnishings?
You may bring your own furnishings including booth carpeting and tables and chairs.  Any furnishings must not exceed 8' in height (including signage).  If you require furnishings, you must contact the Official Show Decorator (Stronco).  Stronco contact information can be found in the Exhibitor Kit.

Is there wireless Internet?
Yes. Wireless internet can be ordered via the Boomer portal (refer to Exhibition Manual).

Can I order phone lines for credit card processing?
Refer to Exhibition Manual.

Are there ATM machines on site?
There are 2 ATM machines near Hall 4 and they are kept stocked with cash through the weekend.

When is show move-in?
Move-in is on Friday October 20th, 2023 from 1 p.m. to 7 p.m.

Do I need insurance?
Each exhibitor is responsible for having insurance to cover loss or damage to exhibitor property as well as having public liability insurance against injury to the person and property of others.

Do I pay for parking?
There is $10 per vehicle pay-parking 24/7. You may order a parking pass via the Boomer portal for the weekend that allows in-out privileges.

Where do I pick up my show badges and how many do I receive?
In an effort to be more environmentally responsible, the Ottawa Ski, Snowboard & Travel Show will not hand out show badges. You are welcome to wear your corporate name tags.

Can I leave my truck in the parking lot overnight?
Yes. You can leave vehicles in the parking overnight, however you assume responsibility for theft or damage.

Does my staff need a special pass to get into the Show?
No. Since the show is free admission, your staff do not require a pass to enter the Show.

Do I need a scheduled time to unload my truck(s)?
No. Truck unloading is handled on a first-come basis. Show staff will be in the loading bay area and will provide unloading instruction. Complimentary dollies are available. If you require a fork lift truck this must be ordered in advance from Stronco (see Exhibitor Kit page).

Will there be security on site?

Although general building security is provided, all property of the exhibitor remains the exhibitor’s responsibility in transit to, within, or in transit from the exhibit hall. It is recommended that exhibitors take precautionary measures such as securing small or easily portable articles of value, and the removal of them to a place of safekeeping after exhibit hours.